Project Coordinator
Keep Projects Moving — Build Your Career as a Project Coordinator at TAIT
Why TAIT?
- Project-Focused Role – Support environmental projects from planning through completion.
- Real-World Impact – Help keep projects organized and on schedule.
- Collaborative Culture – Work across project teams, vendors, and clients.
- Room to Grow – Build experience for future project management opportunities.
Role at a Glance
We’re seeking a reliable, organized Project Coordinator to work full-time based out of our Santa Ana office. This role is ideal for someone with project support, administrative, or office coordination experience who is ready to take on more ownership of project documentation, tracking, and communication. The Project Coordinator supports TAIT Environmental Services project managers and field teams by maintaining project information, coordinating vendor and billing documentation, tracking project activity, and helping ensure required information moves between internal teams, clients, and external partners.
Essential Duties & Responsibilities
- Maintain and organize electronic project files, records, and project data
- Manage project documentation and filing through online platforms, client portals, and internal systems
- Assist with project cost tracking, unit pricing expenses, vendor purchase orders, and vendor invoice review
- Compile invoice supporting documentation and prepare project invoices for submission or upload to client supplier portals
- Support collections and accounts receivable activities by tracking outstanding project invoices and following up on payment status
- Coordinate project information and action items between project managers, field teams, internal departments, clients, vendors, and other external partners
- Maintain project trackers and compile project data into clear reports, summaries, and status updates
- Track multiple project priorities, deadlines, and deliverables in a fast-paced environment
- Provide dependable day-to-day support to project managers while working independently on assigned tasks
- Take on additional project coordination and operational support duties as needed
- At least 3 years of experience in project coordination, project support, administrative support, or a professional office environment.
- Strong proficiency in Microsoft Office, including Outlook, Word, and Excel
- Clear, professional written and verbal communication skills
- Proven ability to manage multiple priorities, deadlines, and follow-up items
- Excellent organizational skills and strong attention to detail
- Comfort working with project data, reports, invoices, and online systems
- Ability to work effectively both independently and as part of a project team
- This is a full-time, in-office position based in Santa Ana, CA
- Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs.
- Valid driver’s license and current automobile insurance.
- Must have access to a personal vehicle for occasional errands or deliveries
Salary and Benefits
Salary range for position: $22/hr. - $30/hr.
Benefits
TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:
- Flexible Work Schedule Options - Remote, Hybrid, In-Person
- Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
- Dental Plans with little to no deductible
- Vision PPO plan that’s accepted widely from local offices to large retailers
- Company paid Life Insurance
- ID Theft Protection & Monitoring
- Voluntary Life, Accident and Critical Illness plans
- Dependent Care and Flexible Spending Accounts
- Employee Assistance Program
- Retirement plan 401(k) with employer match
- Paid time off to relax and recharge with vacation, holidays, and sick time.
- Annual memberships with Strava and Headspace for additional health and wellness benefits
- Maternity and Paternity leave time options to care for the newest little family members
- Support for professional growth and development.
- Corporate Lodging Program (CLC)
______________________________________________________________
TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.
California Applicants - view the CA Privacy Notice here before submitting your application.